- I. Neil reported the main action and decisions of the last CSC meeting on 11/3 at Paul & Margaret's house in Higganum, CT:
- * Consensus on question of "live-in" option
* Formation of resource committees
- land use/architectural
- Financial/legal
- Communication
* Formation of search committees
- Sites to rent long-term
- Sites to purchase
- Partnership arrangements
* Elder accountability for governance and membership structures
* Formation of Core Group as management body of CSC
- II. Discussion of timeline and stages of development of the entire
long-term CSC project
- A. When will CSC report to Reps and the community on recommendations?
By first determining a final endpoint of August 97, it was decided
that preliminary work in the first three (research) subcommittees
would begin before January 1st. A description of the camp we are
looking for would presumably go well beyond Bill McCarthy's fact
sheets detailing what we need in order to keep the status quo.
- * Bill McAvinney proposed the following timetable, which we accepted:
- Dec. 7: Set initial parameters, in order to empower subcommittees
to go ahead with their research. If subcommittees have
prepared their guidelines before Dec.7th meeting, these
could be ready for distribution at that meeting.
Jan. 1: Active search begins.
Feb/Mar: Receive back proposals and evaluations from subcommittees.
late Mar: Evaluate each proposal and report back to CSC.
Apr 30: Deadline for completed research on all subcommittees. (???)
May 1: CSC makes recommendations at joint meeting and Reps/Elders/CSC
- Our responsibilities:
- Until May, each subcommittee would be expected to make a progress
report on their research at each CSC meeting. These monthly
deadlines would serve to hold us to the task milestones.
- The process:
- * Paul stressed that our search can best be described as an iterative
process which builds on itself, shifting and informing itself,
hopefully yielding results successively closer to the desired
outcome: finding the right camp. In other words, the research of
each subcommittee will begin to evoke possibilities for the others.
Land use, financial/legal, and the search committees, for example,
may well be asking some of the same questions in their research.
Rather than redundant, this can be seen as supportive to the process.
- Buying/renting a camp:
- * Michael pointed out that camps often make decisions about whether to
buy or sell during the summer season. They would presumably be
ready to sell by late fall.
* Steve added that many properties are relatively "specialized items"
which require a longer turn-around time and may therefore languish
on the market. This should provide us with adequate time to check
them out.
- Communication:
- * Tam asked if we plan to impart information to the broader community
in order to get feedback and hear concerns?
* Carolyn responded with the assurance that the Communication Committee
is responsible for communicating to all within the CSC and to those
in the broader community who express interest. Lisa Geiger has
agreed to send out written information to any DNEer who requests
it. And Teegan DelliBovi and Susan Arnsten-Russell will mail the
minutes of all CSC meetings to all 45 folks on the Committee.
* ALisa stressed the need to communicate to the community the
difference between the Search Committee for Camp 97 and the
Search Committee for a camp as a long-term solution.
(This meeting addressed the second of these searches.)
* Anne agreed to present the Communication Committee to this afternoon's
Community Meeting, and to attempt to clarify the distinction between
97 Search and Long-term Search.
* ALisa noted further the importance of having Core Group members
in the subcommittees so that information flows smoothly and rapidly.
* It was also emphasized that each subcommittee is responsible for
recording in writing all decisions and actions taken.
- III. Further staffing of subcommittees:
- A. Resource Committees:
Land use/architectural: Neil Cowen, David Kahn, Michael Beattie, Bill McA
Financial/Legal: Margaret, Mareba (Wes, Robbie not present)
Communication: Carolyn, Bill B., Anne (Susan, Teegan, Lisa)
B. Search Committees:
To Buy: Bill McA, Margaret, Steve (Wes, Robbie)
Long-term Rental: David, ALisa
Partnerships: Paul, Tam, Andy
- IV. Individual subcommittee meetings
- Five of the six subcommittees met (Legal/Finance did not meet) for the duration of the meeting to identify and
answer the following specific questions:
- What is this subcommittee charged with doing?
- Who will facilitate/manage the efforts of subcommittee?
- What is the subcommittee's timeline, given the overall timeline?
- When/where will subcommittee meet next?
- Who is accountable for communicating actions/results to members of
Core Group?
* Neil asked that all subcommittees scribes put their answers to these
questions in writing.
* Bill Bassett suggested that, in order to review what they are charged to do,
all subcommittees should reread the popcorn discussion in the minutes
from the last CSC Meeting 11/3 (section 5).
* Paul reminded us that subcommittees are then to begin work on key
questions and create proposals pointing towards the next CSC Meeting.
- V. Subcommittees report to CSC/Core Group
-
- VI. Schedule next CSC meeting
- The next CSC meeting is scheduled to take place:
Where: Wes Brown's house in Northampton, MA.
When: Saturday, Dec. 7th from 12 noon till 5pm.
RSVP: We may need to reserve a larger space,
so please contact Wes by Wed. Dec 4th.
How: phone: (413) 584-5601 or write: wbrown@smith.edu
What: Don't forget to bring a bag-lunch and something to drink.
- VII. Meeting evaluation
- We did not have time for a meeting evaluation
