Subject: ilead meeting planning checklist (first cut)

while I was thinking about it...

A short Ilead planning checklist:

1.  Confirm room
2.  Contact dani (30768) re food
3.  As soon as date and tentative agenda are set, alert potential
participants.  Ask if they plan to use overheads, computers, handouts...
4.  Thursday before the Tuesday meeting, contact participants again. 
Check again on overheads, etc.
5.  When someone says they are going to use overheads, check on the
overhead projector.
6.  Friday (or over weekend) send out reminder to Ilead.  Agenda
structure includes:

    30 minute   Social Time
    xx minute   Presentation   Joe Schmoe
    10 minute   Announcements  (Sign Up During Social Time)

We've differentiated presentations (somewhat longer, with expected
discussion) and updates (brief informative bits).  

I suspect we also need to have some kind of structured "brainstorming"
or "facilitated discussion" format.  We'll wait for an occasion to
re-invent that wheel.

We've talked recently about doing a plus-delta.  Format would be (with a
recorder) one leader forcing the pace, with a very defined time limit. 
Key to making this work is to aggressively take the comment, rephrase it
clearly for the recorder, and go on to the next person.  Don't let
anyone keep the token for more than...10 seconds?

7.  Bring spare overhead sheets and pens.
8.  Bring a flipchart
9.  Minutes.  We need them, we need them, we need them.  And apparently
most people hate taking them.