There are three types of things that Heads of House, Associate Heads of House, and GRTs (abbreviated to HoH/GRT below) are required to report outside of Senior House:
If an item is not on this list, a HOH/GRT is not required to report anything outside of Senior House. In situations where outside reporting is not required, the HoH/GRT may opt to share information with the non-undergrad members of the house team. Whenever possible, the HoH/GRT will ask students for permission and/or inform students of the intention to share more broadly before information is shared. This usually happens in cases where there is a concern for student wellbeing, but reporting outside of Senior House is not currently required. In these cases, HoH/GRTs make their best effort to not include information students request to be kept private whenever possible. If a student has particular information they want to share that they'd like to keep confidential (and is not covered by mandatory reporting requirements), that student can request such from the HoH/GRT.
HoH/GRTs must inform the Title IX Office of instances of sexual harassment, intimate partner violence, stalking, and sexual assault that they learn of in which one of their residents is involved (as alleged perpetrator or survivor) and in cases where they learn of relevant instances in their role as HoH/GRT.
HoH/GRTs are not obligated to inform the Title IX Office of harassment/violence that occurred when a survivor was not enrolled at MIT. When a HoH/GRT contacts a Title IX coordinator (usually Sarah Rankin), they share information they know about the situation, and together brainstorm the appropriate next steps. HoH/GRTs will consult with and keep survivors updated throughout this process. After speaking with a HoH/GRT, the Title IX coordinator will usually reach out to the survivor to offer support and gather information, but may hold off and/or wait for additional information if that would be in the interest of student safety. Survivors will be able to decide the next steps they are comfortable with (such as formal complaints or accommodations), except in (rare) circumstances of significant concern for the safety of the broader MIT community, in which case an investigation may need to be conducted.
Alleged perpetrators will only be notified in the event of an investigation. MIT's full policy can be found here and there is an FAQ here.
If anyone wishes to receive support about an instance potentially covered under Title IX and does not wish this information to be passed onto the Title IX Office, they can contact Violence Prevention and Response, which is a completely confidential resource with a 24/7 hotline (617-253-2300).
Resources outside MIT also include the Boston Area Rape Crisis Center (BARCC). HoH/GRTs are also available to walk any student through their options, such as through hypotheticals, and will not be required to inform the Title IX Office unless an actual disclosure is made.
HoH/GRTs must report cases where there is a serious threat to the safety and well being of one of their residents. This includes acute cases where harm is imminent or has already occurred. Scenarios include alcohol and drug overdoses, accidents/severe injuries requiring emergency medical attention, suicidal thoughts/plans/attempts, and expressed intention or action to harm another person.
Depending on the situation, the HoH/GRT may contact the clinician-on-call at MIT Mental Health, the dean on call, or the MIT police and EMTs. If a resident wishes to receive support/advice and/or report a concern for a friend confidentially, those individuals can contact MIT Mental Health or an off-campus hotline such as 1-800-273-TALK.
Crimes covered under the Clery Act: The Clery Act requires anonymous reporting of crimes on campuses, including crimes covered under Title IX (stalking, sexual assault, intimate partner violence), along with vandalism, hate crimes, and drug abuse violations (full list here).
No identifying information is required; the reports are used to compile an annual campus safety report.