Constitution of the Armenian Student
Organization of MIT
The name of the organization shall be "The
Armenian Students' Organization of MIT", hereinafter referred to as
The purpose of ASOMIT shall be to:
2.1 Promote understanding of the Armenian culture,
history and heritage a) within the organization, and b) within the community
2.2 Enhance interaction among Armenian students
2.3 Keep current with news of Armenians locally
2.4 Maintain contact and ties with other Armenian
Student Organizations and the Armenian community.
2.5 Provide educational services to the Armenian
3.1 There shall be two classes of membership:
a) Active members are defined as registered students,
faculty and staff currently employed.
b) Associate members are defined as people who are
affiliated with active members (i.e. immediate family members, friends
3.2 At least fifty percent of the active members
must be students.
3.3 All members must pay a membership fee each
academic year (fee subject to change). In case a person cannot afford to
pay the membership fee, she/he may make a request for exemption to the
treasurer. The decision will then be made in the executive officer's meeting.
3.4 Only active members, who have attended at
least 50% of the meetings prior to a vote may vote.
4.1 There shall be two types of meetings:
a) General meetings will be open to all members.
b) Executive meetings will be open to the executive
4.2 General meetings must be held at least twice
4.3 At least 50% of the active members must be
present for a General meeting.
4.4 General meetings may be called by the President
or 20% of the active membership.
4.5 General meetings at which voting is to take
place must be called at least two (2) weeks in advance, at which time all
the membership must be informed. Any other meeting must be called at least
one (1) week in advance.
5.1 Voting can only take place at general meetings.
5.2 Only active members may vote or may make
a motion. Each active member has one vote.
5.3 A motion requires a simple majority vote
in order to pass.
6. Officers and Duties
6.1 The officers of the club shall be the President,
the Secretary and the Treasurer. All three officers shall be MIT students,
the treasurer shall be an undergraduate student.
6.2 The President shall:
6.2.1 Preside over all meetings of ASOMIT
6.2.2 Be the official spokesperson of ASOMIT
6.2.3 Report at the beginning of the academic
year on the plan and the proposed budget.
6.2.4 Ensure that the Constitution is followed.
6.2.5 Represent the organization at the Institute
6.3 The Secretary shall:
6.3.1 Keep records and correspondence up to date
6.3.2 Keep minutes and attendance records at
6.3.3 Keep the membership list and update it.
6.3.4 Keep the membership and community informed
of upcoming events, meetings, etc.
6.4 The Treasurer shall:
6.4.1 Keep the financial records of ASOMIT and
prepare the budgets for ASOMIT programs.
6.4.2 Prepare all financial statements for the
UAFinboard and any other recognized organization upon request.
6.4.3 Be responsible for funds and reimbursements.
6.5 The Executive Commitee shall be composed
of the officers and the chairpersons of current commitees.
7.1 Elections are to be held every spring. They
are to be called by the President.
7.2 A quorum of 75% of the active members is
required for elections.
7.3 Any active member may run for office.
7.4 Voting will be by simple majority.
8. Removal and/or Replacement of Officers
8.1 In the event that an officer resigns, the
Secretary shall take on the duties of that officer and elections will be
called for within two to three weeks for that office.
8.2 In the event that the President resigns,
the Secretary shall take on the duties of the President. The President
shall call elections, to be held within two to three weeks, for the office
8.3 An officer may be removed if she/he has been
found negligent in fulfilling her/his duties.
8.4 Removal of an officer requires a meeting
called for by at least 10% of the membership, or three members, whichever
is greater. In order for the meeting to be called, those calling the meeting
must present the executive commitee with a petition signed by 50% of the
active membership, at which point in time a general meeting must be called.
8.5 At the meeting, both the officer who has
been accused of being negligent and a representative of the members who
brought forth the petition have the opportunity to present their cases,
afterwhich the matter will be put to a vote.
8.6 The outcome of the vote will be decided by
9. Constitutional Amendments
9.1 Any active member who has been an active
member for at least two terms may propose an amendment to the constitution.
9.2 Consideration of an amendment requires that
a petition,signed by at least 20% of the membership, supporting the amendment
be brought forth to the executive commitee at which time a meeting date
will be set to vote on the proposed amendments.
9.3 A list of the proposed amendments must be
made available to each member by the Secretary, at least two weeks prior
the meeting at which they are to be voted upon.
9.4 In order for an amendment to be implemented
it must be passed with two thirds of the vote.
10. ASA GOD CLAUSE
The Armenian Students Organization of MIT agrees
to abide by the rules and regulations of the Association of Student Activities,
and its executive commitee. This constitution, amendments to it, and the
by-laws of this organization shall be subject to review by the ASA Executive
Commitee to insure that they are in accordance with the aforementioned
rules and regulations.
Last modified: March 7, 1999 /